Role: Projects and Booths Management

Time required - 30-60 mins a day, a few weeks before the event.

Tasks

Pre-event:

• Shortlist community booths and projects, based on the form responses.
• Communicate with the booth participants, and answer their queries.
• Maintain a tracker for booth status and any special requirements from them.
• Follow up on any requirements by the booths, and redirect them to the respective team.
• Regularly check emails, ensuring no emails are missed. Cross-verify by searching the booth name if they haven't replied in a long while.

During event:

• Visit all the booths and check if there are any problems.
• Be available to address any queries from the booths.

Suggestions:

• Consider booth placement such that all booths are properly visible.
• Make sure to have the contact numbers of the logistics in charge and venue support team, so you don't have to search for them throughout the hall.
• Get measurements of the booth tables and TVs beforehand, so you can clearly mention the specifications.

Credits - Deveesh Shetty